How to Write a Response for a Residence Permit Request?

Question from salim, How to Write a Response for a Residence Permit Request?

Answer from AI:

Background and Purpose of the Letter

I am writing in response to the document request issued by the Oficina de Extranjería in Albacete concerning my application for a residence permit under the family‑reunification regime (Ley Orgánica 4/2000, art. 78). I wish to submit the required paperwork together with a detailed explanation of two items that, because of the exceptional circumstances of my father’s situation in the Sahrawi refugee camps (Algeria), cannot be provided in the usual format.

Personal and Family Situation

• Applicant: stateless doctor, intermittent contract at the Health Centre of Hellín, resident of Hellín for many years, holder of a valid rental contract and private health insurance in Spain.
• Reunitee (father): elderly Sahrawi refugee living alone in the camps near Tindouf, Algeria. The camps receive only humanitarian aid; there are no banks, no regular money‑transfer services, and no formal social‑security coverage.

My father’s subsistence depends entirely on the financial support I send him. The lack of formal banking infrastructure makes it impossible to produce a conventional “money‑transfer receipt.” Instead, the Sahrawi authorities issue a Certificate of Dependency and Remittance, which confirms that I am the sole provider of his basic needs.

Explanation of the Two Problematic Documents

1. Money‑Transfer Document

• Why a standard bank receipt cannot be provided: The Sahrawi camps have no banking system; all remittances are carried by individuals traveling to the camps and are recorded only in the internal register of the Sahrawi authorities.
• Alternative evidence: I enclose the Certificate of Dependency issued by the Sahrawi Refugee Authority (Polisario Front) dated [insert date]. This document states that I regularly send food, medicine, and cash equivalents to my father and that he has no other source of income.
• Supporting proof: I also attach copies of the personal letters and receipts from the travelers who have delivered the shipments, which together demonstrate a consistent flow of resources from me to my father.

2. Health‑Insurance Coverage for the Reunitee

• Current situation: The camps lack formal health‑insurance schemes. My father receives basic medical care through humanitarian NGOs operating in the area.
• Proposed solution: Upon his arrival in Spain, I will enroll him in the Spanish public health system (Seguridad Social) as a dependent family member, as permitted by the family‑reunification regulations. I have already secured a private health‑insurance policy for myself, and I am prepared to present the enrollment confirmation for my father as soon as the residence permit is granted.
• Interim guarantee: I attach a letter from the NGO “Médicos Sin Fronteras” confirming that my father receives periodic medical check‑ups in the camps, which demonstrates that his health needs are currently being monitored.

Legal Basis for the Request

Family reunification in Spain is regulated by:

• Ley Orgánica 4/2000, de Derechos y Libertades de los Extranjeros en España y su Integración Social (artículos 78‑80).
• Real Decreto 557/2011, which details the documentary requirements for the reunification of parents.

Both texts allow the competent authority to accept equivalent documentation when the standard form cannot be produced due to “exceptional circumstances” (see art. 78.2.b). The certificate from the Sahrawi authorities and the NGO letter constitute such equivalents.

Summary of Enclosed Documents

No.	Document	Remarks
1	Updated birth certificate (reuniter)	Original + certified copy
2	Copy of travel document (reuniter)	Valid passport
3	Collective registration certificate (Spain)	From local town hall
4	Pay slips (last 6 months)	Demonstrates sufficient resources
5	Social‑services report on housing	Confirms rental contract
6	Rental contract (Hellín)	Current lease
7	Certificate of Dependency (Sahrawi Authority)	Replaces bank transfer receipt
8	Personal letters/receipts from travelers	Supporting the dependency claim
9	Health‑insurance policy (applicant)	Private coverage
10	NGO medical‑care letter (father)	Interim health‑care proof

Next Steps

I respectfully request that the office accept the attached alternative documents as satisfactory proof of economic support and health‑care provision for my father, in line with the flexibility allowed by the aforementioned statutes. Should the authorities require any further clarification, I am prepared to provide additional statements or to appear in person.

Please note: This response is intended as a general explanation of the circumstances. For personalized guidance, I will consult a licensed immigration attorney familiar with family‑reunification cases involving stateless applicants and refugees.

Relevant legal sources:

• Ley Orgánica 4/2000 (official text)
• Real Decreto 557/2011 (regulation of family reunification)